Event Attendee Data Audit
Liability Check
Collecting attendee data at offline or hybrid events without explicit, granular consent or sharing it with sponsors is a direct route to DPDP penalties up to ₹250 Crore. Every badge scan, every business card, every data point needs a legal basis.
Why Event Attendee Data Audit is at Risk
Events, from large-scale tech conferences in Bengaluru to corporate expos in Mumbai, are data goldmines. But under DPDP, every piece of **attendee personal data** – name, email, phone, company, even preferences – is protected. Sharing this data with sponsors or partners, or using it for post-event marketing without **explicit, informed consent** for each specific purpose, is a major violation. The Data Protection Board will scrutinise your data flows, from initial registration via tools like Townscript or Eventbrite, to badge scan data collected by vendors, and how it’s ultimately deleted or retained.
Common Violations
- 1.Using a single checkbox for 'event registration' that implicitly assumes consent for marketing by partners.
- 2.Automatically sharing attendee data (e.g., email, phone) with event sponsors or exhibitors without their explicit, separate consent.
- 3.Failing to provide a clear, easily accessible mechanism for attendees to withdraw consent or request data deletion after the event.
The Immediate Fix
Audit your event registration forms, badge scanning apps, and sponsor contracts immediately. Implement granular consent mechanisms that separate event access from marketing opt-ins and sponsor data sharing. Ensure every attendee can easily withdraw consent and request data deletion post-event.
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Projected Compliance Deadline: Immediate
Next step after the audit
The audit shows the gaps. Sanctum closes them. One programme covers legal position, data map, gap analysis, implementation, tooling, training, a written readiness opinion, and breach cover, under one accountable owner. See the all-in-one programme
What Should You Do Next?